Executive Director Application: 2018/19
The Executive Director is the President and Chief Executive Officer of the FCSS-FESC and is responsible for all day-to-day operational affairs of the organization. Selected candidates will chair the College of Chief Officers, provide strategic direction, and manage the Executive, Ambassadors, and Student Advisory Committee. The Executive Director reports to the Board of Directors and the Secretariat.
01. Apply online
The first step in the process is submitting an application online! All applicants should review the eligibility criteria below before deciding to apply and be comfortable with the role of Executive Director.
02. Informal interview
All applicants will be invited to a short 15-20 minute phone interview with the Board Chairperson and Secretary-General. There will be no set interview questions but it's an opprtunity for us to get to know you.
03. advisory election
The outgoing Class A Members will have an opportunity to cast advisory ballots for the candidates at the Annual General Meeting in June 2018. All votes will be anonymous and based on written statements only.
Basic Eligibility Requirements
Applicants for the position of Executive Director must meet the following requirements:
- Be a resident of Canada (i.e., a Canadian Citizen or Permanent Resident)
- Be enrolled in an Ontario public or public-Catholic school (i.e., students enrolled in private, independent, public non-Catholic religious, home school, or other institutions are not eligible)
- Be in either grades 10, 11, 12, or 13 (i.e., grade nine students are not eligible)
- Be able to produce a vulnerable sector check from a Canadian police institution
- Not be a Student Trustee within the meaning of the Education Act for 2018-2019
Applications will be accepted until 11:59 PM EST on May 1, 2018
➤ We encourage all students who have a passion for issues in education and strong leadership abilities to apply. Previous leadership experience is not essential but is certainly helpful!
About the Position
The Executive Director serves as the President and Chief Executive Officer of the FCSS-FESC and should have knowledge of the Federation's programmes, services, and operations. The Executive Director is responsible for day-to-day leadership, management of the Federation's operations, programmes, human resources, finances, communications, and public relations and should have working knowledge of these areas.
Candidates should be strong leaders with efficient time management skills in order to effectively manage the organization and its programmes and services. As a registered charity, the FCSS-FESC is subject to regulations under the Income Tax Act, Canada Not-for-profit Corporations Act, and Canada Revenue Agency guidelines. As such, candidates should have at minimum working knowledge of these regulatory structures.
Candidates should also have a firm understanding of the existing problems in education and how the organization's programmes and services address these barriers, which include mental health, equity and accessibility, utility, post-secondary transition support, and empowerment for self-advocacy.
Skills, Knowledge, and Experience
A strong candidate for the position of Executive Director does not need to possess all of these attributes. A willingness to learn new skills, acquire knowledge, and openness to new experiences is all that is required of applicants. The below sections highlight important attributes for the position of Executive Director but candidates are not expected to have acquired or mastered them at the time of application.
- Knowledge of leadership and management principles as they relate to non-profit/charitable organizations
- Knowledge of federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, etc.
- Knowledge of current community challenges and opportunities relating to the mission of the organization
- Knowledge of human resources management
- Knowledge of financial management
- Knowledge of project management
- Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency
- Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
- Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
- Lead: Positively influence others to achieve results that are in the best interest of the organization
- Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
- Interactions with different parts of the Canadian education system at the national, provincial, district/school board, and local school levels
- Understanding of the organization’s programmes, services, and mission
- Past involvement with the Ontario Student Trustees’ Association (OSTA-AECO) or the Minister’s Student Advisory Council (MSAC)
- Past experience with youth-led organizations and not-for-profit groups, as well as charities
- Involvement with equity-related organisations including social activism, advocacy, and social justice groups
- Knowledge of budget preparation, bookkeeping, grant writing, and effective time management in leadership roles
Shared Duties and Responsibilities
+ LEADERSHIP AND STRATEGY
Working with the Board of Directors and Secretariat...
- Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
- Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
- Foster effective team work between the Executive, Ambassadors, and Student Advisory Committee
- Conduct official correspondence on behalf of the organization, working with the Chief Communications Officer and Communications Department
- Represent the organization at community activities to enhance the organization's community profile
+ OPERATIONAL MANAGEMENT
Working with the Chief Operations Officer, Chief Financial Officer, and Chief Communications Officer...
- Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
- Ensure that the operation of the organization meets the expectations of the public, education stakeholders, students, benefactors, and the Board of Directors
- Oversee the efficient and effective day-to-day operation of the organization
- Ensure that personnel, client, donor, and volunteer files are securely stored and privacy/confidentiality is maintained
+ PROGRAMME PLANNING AND DELIVERY
Working with the Chief Operations Officer...
- Oversee the planning, implementation and evaluation of the organization's programs and services (including Elevate, Aspire, Student Bill of Rights, and Project Demystify)
- Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board of Directors
- Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
- Oversee the planning, implementation, execution and evaluation of special projects
+ HUMAN RESOURCES MANAGEMENT
Working with the Chief Operations Officer...
- Determine staffing requirements for organizational management and program delivery
- Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
- Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
- Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
- Ensure that all staff receives an orientation to the organization and that appropriate training is provided
- Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
- Coach and mentor staff as appropriate to improve performance
- Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures
+ FINANCIAL PLANNING MANAGEMENT
Working with the Chief Financial Officer...
- Work with the College and staff to prepare a comprehensive budget
- Work with the Department of Finances to secure adequate funding for the operation of the organization
- Oversee the Chief Financial Officer in research of funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization
- Participate in fundraising activities as appropriate
- Approve expenditures within the authority delegated by the Board of Directors
- Ensure that sound bookkeeping and accounting procedures are followed
- Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
- Provide the Board of Directorswith comprehensive, regular reports on the revenues and expenditure of the organization
- Ensure that the organization complies with all legislation covering taxation and withholding payments
+ COMMUNICATIONS AND ADVOCACY
Working with the Chief Communications Officer...
- Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
- Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization